1. PURPOSE

            The purpose of this procedure is to establish guidelines on how to add and revise the Troop 174 Guidelines.

2. SCOPE

This applies to all Troop 174 Guidelines.

3. REFERENCES

Boy Scout Handbook
Scoutmaster Handbook

4. DESCRIPTION

4.1 To Add a Procedure

The procedure or guideline to be added will be presented in writing at any Troop Leadership Committee meeting. The format should conform to the current Troop Guideline format. No advance notification is necessary. A brief discussion will be held if needed. This will be considered the “First Reading”. A copy of the proposed procedure will be included in the minutes of the meeting.

At the next Troop Leadership meeting the proposed procedure or guideline will be discussed and any issues or concerns should be resolved. This is considered the “Second Reading”. Any changes to the wording of the procedure should be noted and a vote taken to accept, reject or modify the procedure. A 2/3’s majority of those in attendance will pass the item. The new procedure will be rewritten with approved changes and presented at the next Troop Leadership meeting for inclusion in the Troop Guidelines. The final version can be discussed and changed again with a majority vote of those in attendance (this is done to recognize that additional changes to approved procedures will most likely continue to surface and there is a means to accommodate these changes).

The Troop Leadership Committee will decide by a simple majority when a rejected procedure can be resubmitted. It is generally recommended that one year lapse before a rejected procedure can be presented again to the Troop Leadership Committee.

4.1 To Change a Procedure

The procedure or guideline to be revised will be presented in writing (a mark up of the existing procedure) at any Troop Leadership Committee meeting. No advance notification is necessary. A brief discussion will be held if needed. This will be considered the “First Reading”. The Troop Leadership Committee can by majority vote decide to either accept or reject the revision or delay the vote until the next meeting. A copy of the revised procedure will be included in the minutes of the meeting.

If required, at the next Troop Leadership meeting the proposed revision will be discussed and any issues or concerns should be resolved. This is considered the “Second Reading”. Any changes to the wording of the revision should be noted and a vote taken to accept, reject or modify the revision. A 2/3’s majority of those in attendance will pass the item. The revised procedure will be rewritten with approved changes and presented at the next Troop Leadership meeting for inclusion in the Troop Guidelines. The final version can be discussed and changed again with a majority vote of those in attendance (this is done to recognize that additional changes to approved procedures will most likely continue to surface and there is a means to accommodate these changes).

The Troop Leadership Committee will decide by a simple majority when a rejected revision can be resubmitted. It is generally recommended that one year lapse before a rejected procedure can be presented again to the Troop Leadership Committee.

4.3 Biannual Review of Procedures
Every two years the Troop leadership committee should review all procedures to change or update them as appropriate. The procedures should be reviewed at the first Troop Leadership meeting of the new Scout year – usually the first Troop Leadership meeting in September.